Procurement, batch-tracked inventory, perfume production, sales, assets, payroll and accounts in a single database. Migrated off Focus and live in three to four weeks.
Royal Perfumes runs production, stock and accounts across Focus and a set of spreadsheets that sit outside it. That works until it doesn't: batch history is hard to trace, raw material consumption is reconciled after the fact rather than at the point of production, and finance closes the month from records that were never designed to talk to each other.
ERPNext replaces that with one database. A work order consumes concentrate, alcohol, fixatives, bottles and caps against a bill of materials; stock moves the moment production is posted; the accounting entry is created in the same transaction. Nothing is entered twice.
A perfume house is not a generic manufacturer. Concentrate is expensive and lot-sensitive, maceration means WIP sits for weeks, and one juice becomes many SKUs across bottle sizes and packaging variants. We configure the BOM structure, batch policy and warehouse layout around that reality during discovery rather than forcing your process into a default template.
Every module below is priced on its own. Tap a row to read what it covers, or switch one off to see what the project costs without it. The quoted scope is everything switched on.
Chart of accounts, VAT and tax setup, receivables and payables, payment entries, integration across buying, selling, inventory, manufacturing and payroll, and the full financial reporting suite.
Supplier management, material requests, RFQs and supplier quotations, purchase orders, purchase receipts, purchase invoices, payment entries and buying reports.
Customer management, quotations, sales orders, delivery notes, sales invoices, payment entries, price lists per channel, and selling and receivables reports.
Item and item group setup, UOM and conversions, warehouse structure for raw material, WIP, packaging and finished goods, stock entries, reconciliation, batch and expiry tracking, stock ledger and balance reports.
Multi-level BOM covering concentrate, juice and finished SKU, operations and workstations, work orders, material consumption, finished goods receipt and production costing.
Employee master, salary structures, payroll cycle, salary slips, additional salary for overtime, and payroll reports.
Asset categories, asset creation and capitalisation, depreciation schedules, asset movement, repair and maintenance, disposal and scrapping.
Sales invoice, quotation and purchase invoice formats built inside ERPNext to the templates Royal Perfumes provides, so printed documents keep your existing look.
Masters, opening stock with batches and open transactions migrated from Focus. Account openings created from the existing trial balance, then reconciled against Focus closing figures before sign-off.
Standard reporting across purchase, sales, stock, manufacturing, payroll and accounts, role-based dashboards, departmental access control, role-based training sessions, recorded walkthroughs and three months of online support after go-live.
That range is our development work only. Once the FTA mandate applies to Royal Perfumes, every invoice must pass through an accredited service provider (ASP) on the Peppol network. We connect ERPNext to whichever ASP you appoint, map your invoice fields to the UAE data dictionary and test the exchange end to end. The ASP charges its own subscription and per-invoice fees, billed directly to you. We will shortlist providers and get you current pricing closer to your deadline. Our fee is confirmed once the ASP and its API are known.
Three months of online support is already included in the fee: WhatsApp and email through the working week, screen shares where a call is faster, and fixes to anything configured under this scope. Take it to six months for AED 3,000, decided any time before the first three months end.
Walk the floor and the books. Document the production process, warehouse layout, costing method, approval chain and reporting needs. Output is a signed configuration document.
Company, chart of accounts, VAT, warehouses, item masters, UOMs, BOM structure, roles and permissions built on your instance.
Masters, opening stock with batch detail and trial balance openings loaded, then reconciled line by line against Focus closing figures.
Sales invoice, quotation and purchase invoice formats built to your templates. Parallel run on live transactions across each department.
Role-based sessions for stores, production, sales, HR and finance. Recorded so new joiners can be brought up without us.
Cutover on an agreed date, then three months of online support, extendable to six, while the team settles in.
Instalments update with the scope you select above. Hosting at USD 15 per month is billed separately, either direct to Royal Perfumes or through Foursight at cost. No user licence fees apply at any point.
Anything outside the signed configuration document is quoted before work starts, at AED 400 per hour or as a fixed scope, whichever suits the request. Nothing gets billed without your written approval first.
Three months of online support is included: WhatsApp and email through the working week, screen-share sessions where a call is faster, plus fixes to anything configured under this scope. Extendable to six months for AED 3,000. After that, support moves to an annual maintenance contract, typically 15–20% of the project fee per year.
Managed cloud hosting at USD 15 per month covers the server, daily backups, SSL and platform updates. ERPNext is open source, so there is no per-user licence fee at any team size.
Confirm the scope and we schedule discovery within five working days of the advance payment clearing.
